UK landlord certificate tracker
Photograph the paperwork where you stand. Free tracks one property on this phone. Pro reads EICR, Gas Safety and EPC dates on device — nothing is sent away — and builds a proof pack when someone asks. No account. Not another landlord operating system.
The core five for almost every let. Fire risk, HMO licence and PAT when they apply — hide the rest, or add your own. Intervals are typical starting points, not legal deadlines.
How it works
Photograph it on the doorstep, or email the PDF in — yourself or a contractor. Then file it onto the property and hand over the pack when someone asks.
Name it and tick only the certificates that apply — no gas, not an HMO, PAT if the insurer asked. Checklist in under a minute. No account, no import wizard.
Scan the paperwork on the phone. Dates and the certificate number fill in on device; the photo is the evidence. Mark when you served it to the tenant. With Pro, you can also email a PDF in to import it.
When an agent, council or tenant asks, share a branded PDF with the photos, dates and tenant-served record. Pro also reminds you at 90, 60, 30, 14, 7 and 0 days so you are not scrambling.
Inside the app
First property, first certificate, then a checklist you can actually work from — including types you add yourself.
Features
No rent collection, no repairs, no accounting. ProofLet does one job: capture the paperwork, know if the house is covered, and hand over proof when someone asks.
Point the camera at an EICR, Gas Safe record or EPC. ProofLet reads the dates and certificate number on the device — the image is not sent to us, or to anyone else, to be processed.
Open the app and know instantly what is valid, what is due, and what is missing, for every property.
Not a later log. The served date lives on the same record as the photo, the issuer and the reference — and it goes into the proof pack.
Install it and start. Everything lives on your phone until you choose to back it up.
A branded PDF of the certificates you captured — photos, dates, and tenant-served — ready for agents, councils, solicitors or tenants.
Free shows you the status when you open the app. Pro reminds you on your phone at 90 / 60 / 30 / 14 / 7 / 0 days, at a time you choose, and emails you too when cloud backup is on.
Encrypted backup to the cloud with a one-time-code sign-in. Restore on any device, open the same records on a laptop at portal.prooflet.co.uk, get expiry emails as well as on-phone reminders, and email a PDF in to import it — yourself or a contractor.
Proof pack
Hand agents, councils or solicitors a branded PDF in one tap. The photos you took, the dates and numbers from the paperwork, and whether the tenant was served — not a dashboard printout.
The five that come up for almost every private rental: the Electrical Installation Condition Report (EICR, 5 years), the Gas Safety Record (CP12, 12 months), the Energy Performance Certificate (EPC, 10 years), a Legionella Risk Assessment (2 years) and the annual Smoke and Carbon Monoxide alarm check. HMOs also get Fire Risk Assessment and HMO licence on the checklist; PAT testing is there when you need it. Switch off types that do not apply, and add your own (insurance, tenancy agreements) when you want.
No. The camera scan runs on your phone. Dates and certificate numbers are read on device; the image is not uploaded for processing. Cloud backup is a separate, optional Pro step you turn on later.
On the App Store for iPhone and iPad, and on Google Play for Android.
Yes. Free tracks one property with the full checklist, red / amber / green status and one evidence photo per certificate, stored on your device. No account. Pro adds a 14-day free trial, then on-device scan, reminders on your phone and by email (with cloud backup), unlimited properties, up to 8 evidence photos per certificate, tenant-served records and proof-pack export for £4.99 a month or £39.99 a year.
No. ProofLet works entirely on your phone with no sign-up. If you upgrade to Pro and turn on cloud backup, you sign in with a one-time code sent to your email so your records can be restored on another device, opened on a laptop at portal.prooflet.co.uk, and so we can email you before a certificate expires.
Yes, for ProofLet Pro with cloud backup on. Sign in at portal.prooflet.co.uk with the same email you use in the app. Free stays on your phone only — no account required.
Yes, with Pro and cloud backup on. Settings shows a unique inbox address. Email a PDF or photo to it yourself, or share it with a contractor — then file it onto a property in the app. Nothing is created until you confirm the type and dates.
On your device by default. With Pro cloud backup enabled, an encrypted copy is stored in the cloud so it survives a lost or replaced phone. Certificate scanning happens on device; images are not sent anywhere for processing. See the privacy policy for the full picture.
A PDF for one property built from what you captured: every certificate with its issuer, reference, issue and expiry dates, the evidence photos, and whether it was served to the tenant. Landlords use it for letting agents, council licensing teams, solicitors during a sale, and tenants who ask for copies. Free shows a preview; Pro lets you share and save it.
Yes. The checklist reflects the requirements most commonly applied to private rentals in England, but the certificates themselves are the same across the UK and you control the dates. Requirements and frequencies differ in places, so always check the rules for your property and tenancy.
It does not collect rent, manage repairs, file tax returns or draft notices, and it is not legal advice. It does one job: turning your safety certificates into evidence you can hand over.
Free for your first property. Photograph every EICR, Gas Safety and EPC in an evening. The evidence lives on your phone until you choose to back it up.
iOS · Android · 14-day free trial · then £4.99 a month or £39.99 a year · Cancel anytime
